Order defect rate is something you must keep a check on as an Amazon seller. This metric is one of the foremost significant measurements tracked by Amazon, used to determine your reputation as a seller.

• It is a key factor to decide who will get Amazon Buy Box, that is of great significance for Amazon sellers
• It occasionally gets accounts deactivated.
• It constantly keeps tabs on which sellers are providing positive consumer experiences — and who are failing to satisfy consumer expectations.

It’s strict and terrifying, but not in the least unfeasible to master. Once you have got a good understanding of how the Amazon Order Defect Rate works, it can become very easy to surpass this all-important metric.

Here are key facts that each seller must know:

How does the Amazon ODR work?

Your Order Defect Rate is employed by Amazon to find out your performance based on the ratio of orders that receive negative comments. It’s measured using three components:

• Your A-to-Z claims, which are made by consumers when orders are unacceptable or delivery is just too slow.
• Any feedback, comprising of comments and ratings.
• Your Mastercard chargeback, or the number of times you refund orders.

These three factors come collectively to decide on your overall Order Defect Rate. Amazon takes under consideration your A-to-Z claims, feedback, and MasterCard chargeback then separates it by the entire number of orders during a given 60-day period.

So if you obtained one A-to-Z claim and two negative customer feedbacks across a sum of 100 orders placed in any month, your ODR is 3%.

Which, for the record, is far too much. To keep on selling on Amazon, sellers need to maintain an ODR under 1%.

Though, there’s a touch of a bright side. Any time you get one A-to-Z claim and one negative response for a similar order, these are counted as a single factor; not two. Thus if you observe a small difference between your ODR and therefore the total number of A-to-Z claims and customer feedback, it’s probably because a similar consumer made an A-to-Z claim soon before posting feedback.

Violating that 1% threshold is over a bit unreliable. So before we discuss strategies for reducing your ODR, it is important to grasp what makes this single metric so dangerous.

What happens if your ODR reaches 1%?

Initially, you lose the Buy Box automatically for any products you’re liable for shipping. Amazon’s goal is to secure the buyer experience and protect buyers’ trust within the Buy Box. If your orders are defective, Amazon’s reputation is in danger.

Next, Amazon can suspend or terminate your account directly, holding payments to refund customers. Amazon has a quite strict policy regarding order defect rate and you can lose your Amazon account as soon as the order defect rate reaches 1% and it doesn’t consider how big your achievements as a seller are so far.

Suspensions happen when your Order Defect Rate is slightly above 1%. After seller rights are removed, you’ve got 17 days to answer with an action plan to be reinstated.

But if your ODR is severely above 1%, Amazon sees it as a symbol that serious issues are at play — things like extremely late deliveries and lots of cancellations, which have a straight impact on how consumers will view the marketplace itself.

This is why that 3% we mentioned earlier would be a horrible percentage for sellers. Rather than a short-lived suspension & appeal procedure, your account might be terminated overall.

How do you have to examine ODR?

You can examine your “performance over time” trailing 12 months, in both percentage and value. Because this is often how Amazon examines your performance, it’s a crucial way for sellers to understand exactly how they’re viewed by Amazon.

What do you have to do to take care of ODR?

You should specialize in the mentioned below three aspects to take care of ODR:

• Shipping should be quick
• Delivery should be timely.
• Quality of the Product should be impeccable.

How are you able to improve your Order Defect Rate?

While there’s an in-depth range of selling, selling, and fulfilling activities to think about, a few of the key elements will always be at play when it involves your Amazon Order Defect Rate.

First, assess and address feedback. We strongly suggest cautiously reading ALL A-to-Z claims and customer feedback — the first drivers of your ODR — to seek out what’s causing them. Is it late shipments, cancellations, or mismatched expectations?

If you discover a frequent problem, make it a top priority. The sooner you overcome any issues, the less chance they’ll need to impact your rating. If you sell overseas, explain that you simply can translate and know all A-to-Z claims and customer feedback.

Occasionally, you’ll encounter customer feedback that has rude language or personally identifiable information. Otherwise, you might find a lost review that’s intended for the merchandise itself, or that addresses issues around an order fulfilled by Amazon. In this situation, you can contact Amazon and request them to edit the feedback so that the order defect rate is not affected.

Keep fast shipping your priority. If there’s one thing that’s sure to end in feedback, it’s delivery interruptions. Whether you accomplish orders in-house or believe in third-party logistics, to ensure minimal handling times and reliable shipment tracking.

Some sellers prefer to use FBA (Fulfilment by Amazon) after an ODR-induced suspension since it assures Amazon’s strict requirements are going to be met and may help products reappear within the Buy Box quickly. You’ll even use it for a selection of your best-selling products, for a hard and fast period of your time.

Be mindful, too, that a lot of customers post A-to-Z claims and feedback in any month as to delayed deliveries during the season. Your Order Defect Rate might be well beneath 1% all year, then unexpectedly skyrocket if you fail to plan for the end-of-year holiday rush. For this cause, it’s especially vital to optimize your fulfilment during holidays.

How are Metrics Measured

Multiple negative signals on one order will only count together defects. For instance, if a buyer leaves feedback and also issues an A-to-Z guarantee claim on a similar order, both are going to be registered within the seller’s metrics defective order and not two.

All claims are calculated within the Order Defect Rate, even claims that are withdrawn or not granted. This is often because the ODR is an effort to assist the vendor to clarify and proper problem areas within his or her overall customer service. If a problem arises that warrants a complaint, it should be viewed as a sign from the customer to the vendor that there’s something that must be reviewed for future transactions.

Because registering complaints, chargebacks and feedback will take a couple of weeks from the order, rating reports are withheld until a minimum of 30 days after an order is placed, often closer to 90 days. This is often done to offer an accurate representation of the seller’s performance level.

Receiving a negative rating won’t adversely affect a seller’s account intrinsically. However, consistently scoring or maintaining a poor performance rating may end in the revocation of seller privileges. Albeit privileges aren’t suspended, the seller’s rating is listed on each product listing, and a status will reflect poorly on the vendor. Sellers are encouraged to maintain their ratings high so that they will always give over a positive experience for interested buyers.

Valid Tracking Rate

Sellers are required to supply orders with valid tracking information and delivery scan on or before the Expected Delivery Date so that customers can track the shipments.

If you fail to update the inventory, price on time, tracking number, and URL on time to your Amazon Orders, you would like to hold of a decent integration solution that will assist you in managing things in real-time. ReinstateAmz provides the answer to integrate your Amazon Seller Account with your Store so that the sellers may have a fine selling experience on Amazon.com.

How to Monitor Order Defect Rate?

You can easily monitor your performance and health of your ODR from your Amazon Seller account. You ought to keep a track of your performance as Amazon has provided you with the “Insight & Analytics” section which helps you maintain your Order Defect Rate.

Under “Insight & Analytics” you’ll find:

A graphical view of your daily catalog performance, the top-selling product list, your item page views, and therefore the average conversion rate.

Seller Scorecard

It provides you with the performance report of the last 14 days and 90 days – Order Cancellation, Return Defects, Delivery Defects, and Customer Complaints. You’ll easily download the report. The ODR trend graph and Performance of On-time Shipment Rate helps you in understanding where you would like to enhance.

Tips to enhance Your Performance:

• Letting Up for fulfilment
• Provide a valid tracking number and tracking URL to all or any of your orders.
• Provide a legitimate customer support number and Email on your Seller Panel.
• Let an integration solution provider assist, who is that the partner of Amazon Marketplace.

Providing Quality Service

• Ensure your product image and outline are accurate and up-to-date.
• The barcode you provide to your products must belong only to your products.
• Keep your inventory updated on Amazon.com so that you’ll avoid order cancellation.
• Try to acknowledge, ship and delivery the order on time. This will be achieved by choosing an ideal solution provider to integrate your store and seller centre.
• Keep monitoring your performance by reviewing your Seller Scorecard on your seller centre.

Working with Customers

• Try to resolve and answer all the inquiries of consumers within 24 hours.
• Make it a routine to see your seller scorecard
• Amazon Seller, you’ll also contact the Amazon team by creating a case from your seller centre. If you’ll follow the above suggestions you’ll most definitely never need to face the account suspension phase.

OUR SUCCESS STORY

Amazon seller’s account was reinstated with the assistance of ReinstateAmz. (ODR) Order Defect Rate Amazon Suspensions are usually related to feedback. Amazon wants to ascertain that but 1% of your orders have any sort of feedback. During this particular case, this seller’s entire Amazon account was suspended by a shipping issue. Shipping issues can arise once you aren’t using fulfilment by Amazon. The suspension was caused because the employee of the customer failed to provide the tracking ID of the order to the client.

Show Amazon that you simply are proactively addressing ODR issues in your account.

We drafted up an action plan and was ready to show Amazon that they terminated the worker who caused the suspension and this way wouldn’t happen again. After becoming reinstated, our client opted for financial reasons to continue as the seller

Choose ReinstateAmz to keep your business running optimally and get rid of any sort of problems that you face regarding your Amazon account. Call our experts today to hire our services to reinstate your suspended account!